Records Services

Records Management

Records Management

  • Government, NGO, private and enterprise solutions
  • Fulfill regulatory compliance measures like Sarbanes-Oxley and HIPAA
  • Speed customer and document request response times
  • Share data with telecommuters and satellite offices
  • Avoid the risk of misplaced, stolen, or lost documents
  • Bypass the restrictions of paper filing systems
  • Protect documents indefinitely on storage devices and servers
  • Reduce filing, archiving, and document location costs.
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Did you know that on average, employees spend 20% of their day searching your information through your filing systems? And if you have a high-volume search operation model, this figure could be even higher!

Document management solutions make it easy for your organization to get access to the information that it needs in a moment’s notice. Our custom solutions are tailored to your needs, whether you need to get hands on a physical copy or a digital copy will suit your needs. We can tag documents to allow for categorical searches and searches by document type.

Give your team the freedom to do the work they were hired for without long searches for materials.

Scanning Services

Scanning Services

  • Avoid damage from flooding, fires, and natural decay
  • Converts documents as small as 3.5”, as large as 42”+
  • High Speed scanners, process large volumes rapidly & affordably
  • Peak quality control standards to ensure image readability
  • OCR/ICR systems make digitized documents searchable like never before
  • Store files on local, remote servers
  • Convert files to CD/DVD, secure USB
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Material documents like paper are surprisingly vulnerable. Whether it’s fire, flood, or even just mold, the unexpected can up-end your entire department or operation.

eDocAbilities can convert your paper documents into secure, digital formats. We can scan documents as small as 3.5”, and as large as 42” or more! Our high-speed scanners can work through large volumes of paper rapidly and affordably. And we have high standards of quality control in place to make sure your collection stays readable and accessible.

Our Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) capabilities make the basis for easily managed documents. Once scanned, your files can be saved in a local or remote server, converted to CD/DVD, or even stored on secure USB devices.

Microform

Microform

  • Microfilm
  • Microfiche
  • COM fiche
  • Jacketed Fiche
  • Step and Repeat
  • Aperture Cards
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Lots of organizations (both public and private) have some of their most valuable information and records stored on rolls of microfilm and microfiche. As technology has developed, this format is often left behind. The result: much of the information on microfilm or microfiche is inaccessible, or threatened by decay. Even if readers are available, searching for specific entries can be inconvenient and eat up time.

eDocAbilities makes images on microfilm and microfiche usable again by converting images into digital with high-speed film scanners. While this format can be particularly fragile, our expert technicians have successfully converted thousands of rolls and sheets of images and are ready to convert yours, too.

Records Storage

Records Storage

  • CD / DVD Storage
  • Blu-Ray Storage
  • Secure Pin Drive Storage
  • NAS Storage
  • Secure FTP Storage
  • Cloud Storage
  • 16mm & 35mm Film
  • Off-site Secure Storage
  • Digitally Indexed Collections
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What do you do with thousands of documents worth of data? We offer several solutions to fit all of your office’s or facility’s needs. But the decision starts with you: do you keep your files intact, or do you transfer them all to a digital format? Are you interested in an owned, in-house solution? Do you want to foster flexibility by hosting off-site? We can offer all of these and more– let us help you decide on a custom option.

Our document storage solutions are proven to have a positive impact on your workflow. We can help cut out inefficiencies and speed up projects with automatic routing to the next person in a process. Our indexing and data solutions are second-to-none. And combining our sophisticated indexing with custom data entry and Optical Character Recognition (OCR) makes your entire collection instantly searchable.

Document Destruction

Document Destruction

  • High Security Measures
  • Secure Paper Shredding
  • Secure Electronic Documents Destruction
  • Hard drive Destruction
  • X-rays Recycling
  • One-time, Periodic or Ongoing Destruction Services
  • Walk-in Services for Community Members (such as estate file shredding)
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Contrary to popular belief, most identity theft and foul play in the realm of information isn’t perpetrated by computer hackers, but instead by criminals with access to hard-copy resources.

Destroying your used and confidential documents is a specialty of eDocAbilities. Proper destruction can shield your organization from customer and user relations issues, lawsuits, liability, identity thieves, and the press.

eDocAbilities is compliant with ISO 9001:2008 and AAA certified through the National Association of Informaiton Destruction (NAID).

After destroying your documents, shredded bales are pulped and recycled.

Duplication

Duplication

  • CD / DVD Disk
  • Blu-Ray Disk
  • Secure Pin Drive
  • NAS Drive
  • 16mm & 35mm Film
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Once you have your data organized and accessible, what do you need to do with it? If you need to have it in the hands of your employees, vendors, or patrons, then our duplication services are right for you. Whether you need your data on CD, DVD, or a secured PIN drive, we have the capabilities to duplicate for any of your distribution needs.

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